Registry Control Officer – Crypto Custodian

[1] The place of employment is subject to changes in the interest of the service and always under due consideration of the Staff Member’s interests. [2] Possibility of renewal for a fixed period and a further renewal for an indefinite period on the conditions set out in the Staff Regulations and in the Conditions of Employment for Other Servants [3] The organisational department and the hierarchical reporting line may change in line with the developments of the EUSPA and department’s organisation [4] The successful candidate must hold a valid personnel security clearance at the level defined above or be able and willing to apply for it immediately after the contract signature. The procedure for obtaining a personnel security clearance shall be initiated on request of the employer only, and not by the individual candidate. Description of the EU classified information levels is available here.

The European Union Agency for the Space Programme (EUSPA) provides safe and secure European satellite navigation services, advances the commercialization of Galileo, the European Geostationary Navigation Overlay Service (EGNOS), and Copernicus data and services, engages in secure SATCOM (GOVSATCOM & IRIS²), and operates the Space Surveillance and Tracking (SST) Front Desk. Through these projects, EUSPA enhances European autonomy in space technologies, fosters innovation and creativity, supports European transport net and agriculture, all while contributing to the economic growth and health of the European Union.

EUSPA offers a diverse multicultural workplace that welcomes all applicants without distinction on any grounds of gender, race, ethnic or social origin, nationality, religion or belief, political or any other opinion, birth, gender identity, disability, age, sexual orientation, marital status or other family situation. EUSPA wishes to employ competent talents and be representative of the diversity of the EU citizens and is committed to provide the best working conditions and benefits to its staff. For more information on the EUSPA and the EU Space Programme, click here.

A core task for EUSPA is security of the EU Space Programme. The Security Authority (SAU) Department proactively contributes to the fulfilment of the missions of the Agency by providing the security expertise in order to (1) ensure that the components of the Space Programme are defined, implemented and exploited securely, (2) achieve successful security accreditation of the components of the Programme, (3) ensure a wide, secure and sustainable use of the services provided by the different components, (4) ensure the protection of classified information.

In particular, the Galileo Security Monitoring Centre (GSMC) Local Security Office (LSO) implements and monitors the correct implementation of the applicable security rules, as laid down in Commission Decision (EU, Euratom) 2015/444. In coordination with the Central Security Office (CSO) and the Security Offices of the other Agency sites, the GSMC LSO supports the functions of the Security Authority of the Agency ensuring the on-site implementation of the security rules, managing the GSMC EU Classified Information (EUCI) Registries and COMSEC accounts, supporting the performance of the GSMC operations and in maintaining the accreditation of the Agency’s infrastructure and IT assets deployed at the GSMC sites.

The place of employment for this position is Saint-Germain-en-Laye, one of the more affluent suburbs of Paris. The capital of France is an international city with several things to offer: breathtaking art, complex culture, exquisite food, and rich history. Paris has excellent connections to the rest of the country, as well as to the rest of the world, and is famous for its vibrant nightlife and welcoming people.

The tasks of the Registry Control Officer/Crypto Custodian (RCO/CC) shall, in particular but not exclusively, include the following:

Registry Control Officer tasks:

• Encode the classified documents into the electronic database and enforce the access rules to the databases through implementation of need-to-know policy;
• Register classified documents (hard copy, optical media, etc.) and assets (hard disk drives, workstations, servers, etc.) in a timely manner;
• Prepare classified documents for dispatch (electronic or hand carriage) through implementation of relevant procedures;
• Receive classified documents through electronic means or hand carriage and ensure their post-receipt distribution to users in a timely manner following the relevant procedures (e.g. cross-system uploading through need-to-know observation);
• Destroy redundant classified documents in cooperation with Local Security Officer (LSO);
• Prepare regular back-ups of classified data to ensure data integrity;
• Participate in the regular audits carried out by the LSO;
• Ensure that good security practices around the handling of classified information are followed at all times in the Galileo Security Monitoring Centre – France (GSMC-FR) through close collaboration with GSMC-FR LSO;
• Contribute, in cooperation with the other GSMC-FR security staff, to all internal security investigations and report on security breaches and other security events/incidents within GSMC-FR.

Crypto Custodian tasks:

• Manage (safeguard and control) all accountable EU COMSEC items in their custody and account;
• Keep the inventory of the COMSEC items received, for their custody and further distribution;
• Verify the implementation of minimum-security measures in accordance with the relevant security requirements needed for the safe custody of the COMSEC items to prevent compromise;
• Report immediately any security breach, compromise or potential compromise of the COMSEC items under their responsibility;
• Distribute the COMSEC items to internal users according to the EUSPA COMSEC Policy and the GSMC-ES operating procedures (SOPs);
• Perform the encryption keys distribution within the GSMC-FR;
• Ensure that all COMSEC transfers involving the EUSPA site(s) are properly performed, recorded and all the items are packed in accordance with the defined transportation plans when arriving; draft the transportation plans; act as a courier when required (this activity may require to regularly perform 2-3 days’ travels);
• Perform the regular maintenance operations of some of the GSMC COMSEC items.

All duties shall be performed in accordance with the relevant rules, standards and guidelines. In addition, the job holder shall liaise with other EUSPA departments, notably in the area of Administration, to ensure the execution of related corporate tasks, such as planning, reporting, administration, financial & budget management, risk management, when needed.

The GSMC-FR RCO/CC shall be available for regular stand-by duties outside normal working hours (availability by phone with readiness to come back to the site within predefined elapsed times that will be established to meet operational external requirements). The duties associated with such ‘stand-by’ shall be of a nature like those of the main duties of the post but will also include a wider set of activities aimed at ensuring the security and technical availability of the site focusing on feared events and their related initial reaction procedures.

The job holder may also have to travel and to stay at other agency sites to support activities of a nature like those of the main duties of the post (several weeks, in case of alternating).

In addition, the job holder may in the future be moved to another current or future site of the Agency in the interest of service.

The selection procedure is open to applicants who satisfy the following eligibility criteria, on the closing date for application:

1. Have a level of education which corresponds to completed university studies⁵ of at least three years attested by a diploma
2. Be a national of a Member State of the European Union, Iceland or Norway      
3. Be entitled to their full rights as citizen
4. Have fulfilled any obligations imposed by the applicable laws concerning military service
5. Meet the character requirements for the duties involved⁶
6. Have a thorough knowledge (minimum C1 level) of one of the languages of the European Union⁷ and a satisfactory knowledge (minimum B2 level) of another language of the European Union⁷
7. Be physically fit to perform the duties linked to the post⁸

Contract agents from EUSPA and other EU agencies are also invited to apply in accordance with the following EUSPA rules: https://www.euspa.europa.eu/sites/default/files/2024-04/conditions_of_employment_of_contract_staff_ca.pdf

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[5] Only study titles that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in the said Member States shall be taken into consideration. Qualifications/diplomas awarded in the United Kingdom until 31/12/2020 are accepted without further recognition. For diplomas awarded in the United Kingdom after this date (from 01/01/2021), a NARIC recognition is required: https://www.enic-naric.net/   

[6] Prior to the appointment, the successful candidate will be asked to provide a Police certificate confirming the absence of any criminal record.  

[7] The languages of the EU are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish, Swedish. The level shall be determined according to the Common European Framework of Reference for Languages.   

[8] Before a successful candidate can be appointed, they will be medically examined by a selected medical service so that the Agency will be satisfied that they fulfil the requirement of Article 28(e) of the Staff Regulation of Officials of the European Communities.

All eligible applications, according to the afore-mentioned criteria, will be assessed against the requirements listed below solely based on the information provided by the candidates in their application.

The Selection Board responsible for this selection will determine the criteria to be assessed in the various phases of the selection procedure (assessment of the application forms, interview and written test) prior to being granted access to the names of the applicants.

When filling the online application, candidates are expected to clearly include elements that demonstrate how their profile matches the requirements below.

Professional experience and expertise

1. Experience relevant to the tasks described above under 2. Tasks and responsibilities, preferably gained within an international environment;
2. Experience and/or training in management of sensible assets/goods registries requiring a rigorous custody and tracking (e.g. Crypto Accounts, Classified Information Registries or other);
3. Proven experience in handling classified information;
4. Experience in financial, procurement and contract management;
5. Excellent command of both written and spoken English;

Required competencies

6. Motivation for the post;
7. Effective communication;
8. Rigorous mindset and ability to strictly follow processes, even if repetitive;
9. Customer focus and service orientation;
10. Transversal collaboration and working in teams.

The current vacancy aims to fill 1 (one) post and establish a reserve list.

A comprehensive description of the selection process is available here.

Indicative date for the interview and written test: May 2025. The date might be modified depending on the availability of the Selection Board members.

Candidates are strictly forbidden to make any contact with the Selection Board members, either directly or indirectly. Any infringement of this rule will lead to disqualification from the selection procedure.

Any questions regarding the selection procedure should be addressed only to: jobs@euspa.europa.eu

In addition, candidates having any personal relationship within the EUSPA shall declare such situation to jobs@euspa.europa.eu.

To apply for this position, candidates need to create an account by registering via the EUSPA e-recruitment tool.

Only applications submitted via the e-recruitment tool will be accepted. Applications sent via email or post will not be taken into consideration.

Multiple applications received for the same position via different accounts will lead to the exclusion of the applicant from the selection procedure.

Important: the information provided by candidates in their online application constitutes the solely basis for the assessment of the eligibility and selection criteria. Therefore, they are invited to carefully read the requirements and to provide the relevant information in such detail that would allow this assessment. Particular attention should be paid to information on the education and professional experience, in particular exact dates, description of responsibilities and duties carried out. It is the candidate’s responsibility to ensure accurate and elaborate completion of the application form and avoidance of unclarities and typos.

All sections of the application should be completed in English in order to facilitate the selection procedure.

In order to be considered, applications must be received by the closing date indicated in the vacancy notice.

Candidates are advised to submit the application well ahead of the deadline in order to avoid potential problems during the final days before the closing date of applications’ submissions. The Agency cannot be held responsible for any last-minute malfunctioning of the e-recruitment tool due to heavy traffic on the website.

Any request for technical support must be sent to: jobs@euspa.europa.eu minimum two working days before the vacancy notice deadline. Please note, that if you submit your request for technical support later, we may not be able to assist you.

Please consult the e-recruitment guideline for instructions on completing the application.

Any questions regarding the selection procedure should be addressed only to: jobs@euspa.europa.eu.

If a candidate considers that they have been adversely affected by a particular decision, they can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Union and Conditions of employment of other servants of the European Union; submit a judicial appeal under Article 270 of the Treaty on the Functioning of the EU (ex Art. 236 of the EC Treaty) and Article 91 of the Staff Regulations of Officials of the European Union; or make a complaint to the European Ombudsman.

Details on how to initiate these processes are available here.

FINANCIAL ENTITLEMENTS

The remuneration consists of a basic salary⁹ and, where applicable, additional allowances¹⁰, paid on a monthly basis and reimbursements¹¹, paid upon their evidenced occurrence.

The sum of the basic salary and the applicable additional allowances is weighted by the correction coefficient applicable for the location of the post¹². The sum of usual social deductions from salary at source is subtracted from the weighted amount¹³. The full pay is exempted from the national income tax, but is subject to the internal income tax and the solidarity levy¹⁴.

Examples of net monthly salaries (as currently applicable in France) are presented below:

FG IV 13 (less than 5 years of work experience after the relevant diploma)15
a) Minimum final net salary (without any allowances)	b) Final net salary with expatriation allowance	c) Final net salary with expatriation, household and 1 dependent child allowance
4,115.20 EUR	4,669.33 EUR	5,862.18 EUR

 

FG IV 14 (between 5 and 17 years ​of work experience after the relevant diploma)15
a) Minimum final net salary (without any allowances)	b) Final net salary with expatriation allowance	c) Final net salary with expatriation, household and 1 dependent child allowance
4,368.86 EUR	5,251.74 EUR	6,473.06 EUR

 

WORKING CONDITIONS AND BENEFITS

Information about our comprehensive welfare package, including leave entitlements, social security, professional development and benefits contributing to work-life balance, is available here.

INTERNAL AND INTERAGENCY MOBILITY

In case of internal or interagency mobility, EUSPA and the selected candidate shall conclude a contract of employment in accordance with the applicable EUSPA rules.

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[9] As per Articles 92 and 93 CEOS.  

[10] Household allowance (e.g. if you have a dependent child or you are married and your spouse's income is below a defined threshold); Dependent child allowance (e.g. if you have a child under the age of 18 or between 18 and 26, if in specified training programme); Education allowances (in very specific cases) or Payment of the education fees applicable to the educational institutions EUSPA has an agreement with (currently more than 18 international schools in the Czech Republic and Spain, and European Schools in France and in the Netherlands); Expatriation allowance (16% of the sum of basic salary and other applicable allowances).  

[11] If the staff member is requested to change the residence in order to take up duties, they will be entitled to: reimbursement of the travel costs; temporary daily subsistence allowance (EUR 53.17 for up to 180 days, with dependents; or EUR 42.89 for up to 120 days, if no dependents); installation allowance (depending on the personal situation, 1 or 2 months of the basic salary – paid upon successful completion of the nine-month probationary period).  

[12] Currently correction coefficients for the EUSPA duty locations are: 91,8% for CZ, 114,2% for FR, 111,4% for NL, 92,3% for ES. The coefficient is updated every year, with retroactive effect from 1 July.   

[13]  Pension (12.10%); health insurance (1.70%); accident cover (0.10%); unemployment insurance (0.51%).  

[14] Currently: income tax: tax levied progressively at a rate of between 8% and 45% of the taxable portion of the salary; solidarity levy: 6%.  

[15] Kindly note that the numbers in examples b) and c) are indicative and net monthly remuneration varies depending on the personal, life and social situation of the incumbent. The various components of the remuneration are updated every year, with retroactive effect from 1 July.

Declaration of commitment to serve the public interest independently:

The jobholders will be required to make a declaration of commitment to act independently in the public interest and to make a declaration in relation to any interest that might be considered prejudicial to their independence.

The jobholders will be required to carry out their duties and conduct themselves solely with the interests of the European Union in mind; they shall neither seek nor take instruction from any government, authority, organisation or person outside their institution. They shall carry out the duties assigned with objectivity, impartiality and loyalty to the European Union.

Commitment to promote equal opportunities:

The Agency is an equal opportunities employer and strongly encourages applications from all candidates who fulfil the eligibility and selection criteria without any distinction whatsoever on grounds of nationality, age, race, political, philosophical or religious conviction, gender or sexual orientation and regardless of disabilities, marital status or other family situation.

The personal data requested from applicants will be processed in line with Regulation (EU) N° 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, officers and agencies and on the free movement of such data (repealing Regulation (EC) N° 45/2001 and Decision N° 1247/2002/EC) and the applicable privacy statement which can be accessed here.